Efficient Communication: Discover the Best Email Hosting Services (July 2025)
Emails play an important role in your business communication. Therefore, choosing the best business email provider can help you better manage interactions with your customers. It can also help you save on email costs and increase your productivity.
Choosing the best email hosting can be a challenge. In this post, we’ll explain what an enterprise email provider is and why it’s important to use one. Then, we’ll present you with a list of ten of the best email providers for business.
Finally, we’ll help you choose the best option for your business. Since this can be a very important decision for your business and brand, we want to ensure you have the best information about the best possible services.
Table of Contents
| Best Shared Web Hosting | Ratings | Yearly, Monthly Plan & Currently Offers | Visit Now Website |
| Google Workspace: | Rating 5.0 ⭐⭐⭐⭐⭐ | Google Workspace Pricing: Business Starter plan starts at $6/month | Visit Google Workspace |
| Outlook: | Rating 4.8 ⭐⭐⭐⭐⭐ | Outlook Pricing: Free, with premium plans starting at $69.99 per year (Microsoft 365 Personal package). | Visit Outlook |
| Zoho Mail: | Rating 4.5 ⭐⭐⭐⭐ | Zoho Mail Pricing: You can use Zoho for free for up to 25 users, including 5GB of storage. Paid plans start at $1/month. | Visit Zoho Mail |
| Mail.com: | Rating 4.2 ⭐⭐⭐⭐ | Mail.com Pricing: Free, with premium memberships starting at $9.99/ 3 months. | Visit Mail.com |
| Proton Mail: | Rating 4.3 ⭐⭐⭐⭐ | Proton Mail Pricing: You can send up to 150 messages per day for free with Proton Mail. In addition, there are Paid Professional Plans Starting at $6.25/month. | Visit Proton Mail |
| Rackspace: | Rating 4.6 ⭐⭐⭐⭐⭐ | Rackspace pricing: Plans start at $2.99/month. | Visit Rackspace |
| Yahoo Mail: | Rating 3.5 ⭐⭐⭐ | Yahoo Mail Pricing: Free. In addition, plans start at $5/month. | Visit Yahoo Mail |
| IceWarp: | Rating 3.8 ⭐⭐⭐⭐ | IceWarp Pricing: Plans for IceWarp start at $2.50/month. | Visit IceWarp |
| GMX Mail: | Rating 3.5 ⭐⭐⭐ | GMX Mail: Free. | Visit GMX Mail |
| iCloud Mail: | Rating 2.9 ⭐⭐⭐ | iCloud Mail Pricing: Free, with upgraded plans starting at $0.99/month. | Visit iCloud Mail |
What Is a Business Email Provider?
What is a business email provider? A business email provider is a company that specializes in providing email services to businesses. It usually also offers a number of features designed to help you manage your email communications more effectively.
These features may include:
In addition, the best email providers usually offer technical support as well. This feature can be helpful for companies that need help setting up or using their email accounts. Also, some hosters, like SiteGround, offer email services to their users.
Cloudways, for example, uses an external service called Rackspace, which you can use to host your email. There are also SMTP services for sending emails via WordPress SMTP plugins. However, in this article, we will primarily focus on solutions that businesses can use for branded emails rather than transactional emails. These include webmail, POP and IMAP services.
Top 10 Best Email Providers for Business 2025
Now that we know more about the importance of an email provider for businesses let’s take a look at ten of the best options. In the list below, we’ve taken into account the features, target audience, and pricing of each service. While there is no perfect one-size-fits-all solution, you should be able to find a service that works for you.
1. Google Workspace (Formerly G Suite)
Main Features for Google Workspace Email Provider:
Google Workspace, formerly known as G Suite, formerly known as Google Apps, is one of the industry’s leading email service providers. Basically, it’s a more professional, polished version of Gmail for business email.
What’s more, Google Workspace lets you create a professional email with your domain name and seamlessly integrate it with collaboration tools. These services include Google Docs, Sheets, Drive, etc.
Google Workspace is For you If…
2. Outlook
Main Features for Outlook Email Providers:
Microsoft Outlook is another popular email service provider. Overall, it is one of the best email providers if you are looking for multiple app integrations.
Outlook lets you connect with various tools, from Teams to Skype to Facebook to Trello and other email providers in this list. In addition to its clean, user-friendly interface, it offers 15GB of free storage per user.
Outlook is For you If…
3. Zoho Mail
Main Features for Zoho Mail Email Providers:
Zoho Mail is a free webmail provider that is incredibly user-friendly. It has a built-in task manager and lets you customize the domain name for up to 25 connected email addresses.
Overall, Zoho is ideal for budget-conscious businesses. And it’s a great provider if you don’t need a large number of email addresses or the ability to send large attachments.
Zoho Mail is For you If…
4. Mail.com
Main Features for Mail.com Email Providers:
Mail.com is a web-based email service provider that offers free and premium email accounts. It has unlimited storage, calendar, contacts and tasks.
It also offers users access to over 200 domains for their email addresses post-@. Moreover, Mail.com has an online document editor and cloud storage.
Mail.com is For you If…
5. Proton Mail
Main Features for Proton Mail Email Providers:
Proton Mail is an encrypted webmail service based in Switzerland that focuses on privacy and data security. Proton also offers free open-source email accounts to its users.
There is an option to upgrade Proton Mail for paid support and advanced features. Moreover, the service is easy to use as it does not require any software installation. Proton’s anonymous signup is definitely worth mentioning, as it is one of the few email providers that doesn’t require much (read: any) identifying information about you, your users or your brand to start sending emails.
Proton Mail is For you If…
6. Rackspace
Main Features for Rackspace Email Providers:
Rackspace is a cloud-based Internet service provider that offers a webmail solution. It is fully compatible with Outlook and other popular desktop email clients.
In addition, Rackspace offers other business-related services. These include web hosting, cloud computing, and managed IT services. So, if you want to consolidate your professional services into a single location, Rackspace can help with that as well.
Rackspace is For you If…
7. Yahoo Mail
Main Features for Yahoo Mail Email Providers:
Yahoo Mail is a freemium email service from Yahoo. It offers four different email plans and an impressive 1 TB of storage. Therefore, it is an excellent choice for creatives who send large attachments every day. Moreover, it has an intuitive user interface with customizable themes.
Yahoo Mail is For you If…
8. IceWarp
Main Features for IceWarp Email Providers:
IceWarp is a cloud-based email and collaboration platform that lets you create a business email address. With it you’ll be able to manage calendars, chats and other functions. These features help increase productivity and streamline communication between your team members.
IceWarp is For you If…
9. GMX Mail
Main Features for GMX Mail Email Providers:
GMX Mail offers a reliable email service for businesses and individuals. It offers users a lot of storage space, an intuitive interface and powerful security features.
Although GMX Mail is not as popular as other options on this list, the service has been around for over 20 years. It also offers remarkable, reliable features, especially for a free service.
GMX Mail is For you If…
10. iCloud Mail
Main Features for iCloud Mail Email Providers:
iCloud Mail is a free email service from Apple that lets you send and receive email from any device. This email provider is integrated with all of Apple’s other iCloud services. Therefore, with this feature, it is very easy to sync your contacts, calendars and files across your devices. Moreover, it is very secure and offers several features to protect your privacy.
iCloud Mail is For you If…
FAQ’s
What is email hosting?
Email hosting refers to a service that allows businesses and individuals to use their own email addresses with their own domain name, instead of relying on generic email providers like Gmail or Yahoo.
Why should I use a professional email hosting service?
A professional email hosting service offers several benefits, including better security, deliverability, control over your email data, and a more professional image for your business.
How do I choose the best email hosting service for my needs?
When choosing an email hosting service, you should consider factors such as storage capacity, reliability, security features, ease of use, customer service, and pricing. Assess your specific requirements and compare different providers before making a decision.
What are the popular email hosting services?
The most popular email hosting services include Google Workspace (formerly G Suite), Microsoft 365 (formerly Office 365), Zoho Mail, ProtonMail & Rackspace Email.
Can I access my email from multiple devices with email hosting?
Email hosting services typically support multiple devices and platforms, including desktops, laptops, smartphones, and tablets. You can access your email using email clients like Outlook or via webmail interfaces.
Are email hosting services secure?
Reputable email hosting services employ robust security measures such as encryption, spam filters, virus scans, and multi-level authentication to protect your email data. However, choosing a provider that focuses heavily on security is always advisable.
Can I migrate my existing email to a new email hosting service?
Most email hosting services provide tools or guides to help you migrate your existing emails from other providers. With these tools, you can frequently import emails, contacts, and calendars to ensure a smooth transition to the new email hosting service.
Conclusion
Email traffic is an important aspect of a company’s success. However, there are so many providers to choose from that it can be difficult to decide which one to use. Fortunately, there are a handful of reliable options at affordable prices. Which email provider is best for your business depends on a number of factors.
If you’re looking for a comprehensive suite of email collaboration tools, we recommend Google Workspace or Zoho Mail. However, if you’re hosting with Cloudways, Rackspace collaboration is a must. And if you care about data protection and encryption, consider Proton.
Harry Banks is a tech blogger who concentrates on the interplay between technology and society. His writings reflect on the effects of technology on our daily lives, including work, leisure, communication, and social interaction. Harry’s blog offers a discerning standpoint on the role of technology in our society, scrutinizing both its advantages and potential pitfalls. He also provides commentary on the most recent technology news and trends, contextualizing them and evaluating their potential consequences. Harry’s reflective and thought-provoking perspectives on the world of tech and its impact on society have established him as an esteemed influencer in the tech community.
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